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Job Descriptions

Chair

  • Attends and chairs all ECSS General and Council meetings
  • Acts as official representative of ECSS on all occasions or may appoint a representative
  • Provides leadership and vision for the work of the ECSS
  • Supports the work of all ECSS committees
  • Liaises with administration, staff and faculty regularly
  • Attends and/or appoints a representative to attend all meetings of and to act as official Emmanuel College student representative on Victoria University Senate and Executive Committee of Senate
  • Attends all meetings of Victoria University Board of Regents and represents interests of ECSS and provides liaison between Victoria University administration and Emmanuel College students
  • Attends all meetings of and acts as Emmanuel College student representative on Emmanuel
  • College Committees, including Orientation, Open House and Calendar Planning.
  • Acts as a signing authority for the ECSS

 

The Vice-Chair

  • Attends all ECSS meetings
  • Acts as the primary alternate to the Chair for all duties
  • Works with Chair to provide leadership for ECSS and coordination of all activities
  • Provides support and encouragement to ECSS members and committees
  • Acts as an alternate to the Victoria University Executive Committee of Senate
  • Attends all meetings of and acts as official Emmanuel College student representative on Victoria University Senate
  • Intention of the Vice-Chair is to shadow the chair as a potential candidate for Chair, to be elected the following term.

 

The Secretary

  • Attends all ECSS meetings.
  • Records minutes of all Executive and General meetings
  • Ensures posting of all meeting minutes in electronic and print format.
  • Keeps proper records to be turned over to the incoming Chair each year by the outgoing Chair.
  • Conducts ECSS correspondence when requested.

 

The Treasurer

  • Attends all ECSS meetings
  • Acts as ECSS financial officer by: ensuring accountability, transparency, internal controls and reporting to the Council.
  • Acts as a signing authority for the ECSS.
  • Developing and monitoring financial policy.
  • Administers all accounts.
  • Collects income (e.g. ECSS fees and Emmanuel Annual monies).
  • Disburses monies of the ECSS.
  • Provides a monthly financial update to the ECSS.
  • Prepares and presents a complete financial report to the Fall General Meeting of the ECSS.
  • Prepares and presents a complete financial report for consideration at the Winter General Meeting of the ECSS.
  • Prepares a closing financial report for the end of the Winter semester for the closing of the academic year.