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Victoria University Policy on Student Awards

General Policy Statement

1. Preamble
This policy applies to all student awards established in Victoria College and Emmanuel College of Victoria University. Its purpose is to ensure that the procedures followed in establishing such awards and in determining who will receive them are clear and consistent.

2. Definitions
a) “AWARD” is a generic term used to indicate an item of financial or other value presented to a student based on academic achievement or financial need.
b) “SCHOLARSHIP” is a financial award given on the basis of academic achievement.
c) “PRIZE” is a financial award (usually of smaller value) given for proficiency in a specific subject or course(s). Selection criteria other than performance in a course or courses (i.e. an essay competition) may also be used.
d) “MEDAL” is a university medal awarded to a graduating student on the basis of his or her overall superior academic performance.
e) “BURSARY” (Grant) is a financial award given to students on the basis of demonstrated financial need. Other selection criteria (such as extracurricular involvement) may also be used.
f) “OSAP” – the Ontario Student Assistance Program provides government funded repayable loans and non-repayment grants to eligible Ontario students.
g) “UTAPS” is University of Toronto Advance Planning for Students. UTAPS grant support is provided by the University to students whose assessed need is greater than government aid will cover.
h) “OSOTF AWARDS” are awards established through the Ontario Student Opportunity Trust Fund program. These awards are given to students who have financial need and are Ontario residents. (Residency defined as having lived in Ontario for 12 months prior to the beginning post-secondary studies.)

3. Principles
a) The purpose of the Victoria University Awards program is to attract, recognize and reward academic achievement, and to ensure accessibility for students registered in one of the Colleges of Victoria University.
b) The terms and conditions of all awards established since 1990 must comply with the Ontario Human Rights Code and must be free of criteria based on personal characteristics such as race, ancestry, colour, ethnic origin, sex, creed, age, marital status, family status, sexual orientation or disability. Victoria will continue to offer a few long established awards which are for men students only or women students only.
c) The policies and procedures of the Victoria University Awards program are developed and approved by the Senate Executive Committee.
d) Except where otherwise stated in the terms of an award, recipients must be registered at Victoria College and must be pursuing their first undergraduate degree, or be registered at Emmanuel College.

4. Establish New Awards
a) Gifts of funds for endowed awards are managed by the Bursar in accordance with the Board of Regents’ Statement of Investment Policies and Guidelines for Endowment and Pension Funds, with the intent that the real capital value of the funds will be maintained in perpetuity.
b) Terms proposed by donors must be approved by the Senate Executive Committee.
c) Terms laid down in bequests must be approved by the Senate Executive Committee.
d) New Awards are subject to the Victoria University policy on Donor Recognition.
e) Victoria University will provide the donor annually with a report on the status of their endowed fund. In the case of scholarships, but not bursaries, donors will be notified of the names of recipients. The University may provide this information to a member of the donor’s family after the death of the donor.
f) A named award may be established in Victoria University for a minimum endowment of $25,000. Where a donor wishes to establish an annually-funded named award, the commitment must be for an annual amount of at least $1,000, normally for a period of five years. Senate approval is required for the name and award terms. Donations of any amount to any Victoria University award fund are welcomed, and will be appropriately acknowledged.

5. Granting of Awards
a) The awarding body is the Senate Executive Committee on the authority of the Senate of Victoria University, which from time to time empowers the University Registrar to make decisions concerning awards based on clear guidelines.
b) For awards presented at graduation, the Senate is the awarding body on recommendation of the Senate Executive Committee.
c) To avoid conflict of interest, donors are not permitted to participate in the selection of recipients for awards for which they are the donor.
d) In determining financial need, the Senate Executive Committee relies on the OSAP need-assessment process and the UTAPS program at the University of Toronto. Alternative needs assessment methods may be used where financial need is not captured by OSAP.
e) All scholarship recipients MUST be in good standing (CGPA of 1.50+ (Victoria College) or CGPA 2.70+ (Emmanuel College) to receive an award.

6. Protection of Awards Information
Personal information about students and donors collected for the purpose of administering Victoria University’s financial assistance and awards program, is collected under the authority granted to the Victoria University Act 1951, as amended 1981. At all times it will be treated and protected in accordance with the Freedom of Information and Protection of Privacy Act.

7. Outside Awards
Victoria University may provide assistance to external agencies providing scholarship and awards, where these might potentially benefit our students and where this has been approved by the Senate Executive Committee.

These policies will be reviewed by the Senate Executive Committee at least every three years.

Conjoint Basic Degree Scholarships and Awards Guidelines

In-Course (Tuition Waiver) Scholarships

Eligibility: Basic degree students with an overall average of 85% or higher qualify for an in-course scholarship upon the completion of ten and twenty credits.

In-course scholarships may be deferred for one year only upon request. If the recipient does not register at Emmanuel College within one year, he or she will receive the honour of the award only.

An Emmanuel College in-course scholarship is forfeited when a recipient does not return to continue studies after a formal leave of absence. (EC Faculty May 2015)

Many students now pursue their studies on a part-time basis, which means that they seldom complete a credit group of ten or twenty courses at the end of an academic year. Many also continue their course work during the summer session, take courses under letter of permission at other theological colleges, and pursue the MDiv and MPS concurrently. The following guidelines are intended to address the issues that arise when students pursue degrees under these circumstances.

• At least five courses of a credit group of ten courses must be completed at Emmanuel/TST for a student to qualify for an in-course scholarship. [EC Faculty May 1993 and May 2015]

• The average of only TST courses determines scholarship eligibility. Courses taken elsewhere under letter of permission and on student exchanges to complete a credit group have a neutral effect on the average. [Senate Awards Committee May 1992]

Eligibility for scholarships and prizes for specific achievements, e.g., highest standing in basic N.T. Greek, is determined on the basis of courses taken at all TST colleges, but not on the basis of courses taken at Waterloo Lutheran Seminary or elsewhere. [EC Faculty April 1994 and May 2015]

If an uneven number of credits are completed at the end of a semester, the student may not select the credits with the highest marks to complete a particular credit group. Instead, the average grade of all courses taken during the semester in which the student reaches the tenth or twentieth credit point is used. [EC Faculty April 1994]

In-course scholarships take the form of a tuition waiver and are not paid to the students in cash. They are transferred to the University of Toronto to offset tuition fees. Students do not have the option of requesting cash payment to cover tuition fees payable for courses not registered through ACORN, or where there is no fee charge, e.g., TST language courses or courses taken under letter of permission at other institutions. [EC Faculty April 1994]

In-course eligibility is determined in early May. An award is made only when marks are available at the end of the winter session for a full credit group of courses. Students who apply for extensions beyond the end of the winter session exam week forfeit their consideration for such a scholarship. Students may not defer tuition payments in anticipation of a scholarship. Tuition may be deferred only when the student has received written notice of an award.

The letter grade “P” (for pass) has a neutral effect when a student’s average is calculated for scholarship purposes. Students do not have the option of requesting the instructor of a pass/fail course to submit a numeric grade nor of discussing with the instructor their preference for a numeric grade. [EC Faculty April 1994]

A number of basic degree scholarships are restricted to candidates for United Church of Canada ministry.

In-Course Awards

Eligibility: Students who meet the criteria of the awards.

In-course awards may be deferred for one year only upon request. If the recipient is not registered at Emmanuel College within one year, the person will receive the honour of the award only.

Graduating Awards

Eligibility: Students who meet the criteria of the awards

Presentation of Non-Monetary Graduating Awards

Presentation of medals and other non-monetary awards will take place at the annual Emmanuel College Graduation.

International Students

All international students are ineligible for in-course tuition waiver scholarships, but may be considered for in-course awards.

Conjoint Graduate Scholarships and Awards Guidelines

Eligibility for Funding

Entering conjoint PhD students are awarded a four-year scholarship package (minimum $6000).

Entering conjoint MA students are awarded a one-year scholarship package (minimum $3000).

In-Course Scholarships

An in-course scholarship may be deferred for up to one year if the recipient is on an official leave of absence. If the recipient does not register at Emmanuel College within one year, the recipient will receive the honour of the award only. The in-course scholarship is forfeited when a recipient does not return to continue studies after the leave ends.

The Emmanuel College Graduate Studies Committee takes into account a student’s academic progress when reviewing the awarding of scholarships.

Supplemental Funding

Awarded to all graduate students with demonstrated financial need and successful academic progress.  These grants may be made only if there are sufficient funds available and with no guarantee of renewal.  In exceptional circumstances, DMin students may be considered for supplemental funding.

Award Explorer

Search for Emmanuel College's scholarships, awards and bursaries using the University of Toronto Award Explorer

For Conjoint Basic Degree students, click on "Undergraduate Awards."

For Conjoint Graduate students, click on "Graduate & Postdoctoral Awards."

Financial Planning Calculator

This calculator will show you how much money you will need to cover tuition and fees, housing costs, food and everything else for the upcoming academic year. You'll provide some background and income information, and we'll show you a budget summary and direct you to some useful resources to help you save money.

For conjoint basic degree students, click on the Start Planning button and select "Undergraduate" for "Upcoming Level of Study and "Toronto School of Theology" for "Faculty."

 

Financial Assistance

Funding for All Conjoint Students

Financial Counselling

Students who have no immediate need of financial assistance may wish to discuss their financial situations with the College Registrar. These students are encouraged to complete a financial application form and to write at the top of the first page, "no funds requested."
 

Government Financial Aid

Except in cases in which an excessive debt load has been accumulated, domestic students applying for financial assistance should also apply for government student loans.

In each province, government aid programs are available for students who have limited financial resources and are based on the assumption that it is primarily the responsibility of the student and his/her parents or spouse to provide for post-secondary education. For more information, visit the UofT Financial Aid website.

For information on part-time OSAP and financial aid for students with disabilities, visit the UofT Financial Aid website.

Note for Emmanuel College Basic Degree Program OSAP Applicants:

  • The program of study to choose when completing the OSAP application is Theology Basic Degree Studies: Emmanuel.
  • Please be advised that the University of Toronto classifies professional degrees such as Theological Basic Degrees, Medicine, Dentistry and Law as "second-entry undergraduate degrees."

International Students

Emmanuel College is a publicly funded institution. Persons applying to a degree program who are neither Canadian citizens nor landed immigrants and who will be studying in Canada under a study permit (visa) should note, therefore, that they will be charged international fees. They must demonstrate that they have the resources to fund their studies in Canada. Normally, resources do not permit college funding of international students. However, some students may encounter financial emergencies while they are studying in Canada, and may qualify for a one-time-only emergency grant. Inquiries should be directed to the College Registrar.
 

Funding for Conjoint Basic Degree Students

Bursaries

Domestic students are expected to contribute to the costs of their theological education through savings, employment income, government student loans and funding from other sources such as family and external awards. Financial assistance provided by Emmanuel College should be regarded as only one component of total income.

College financial assistance is funded from a number of bursary and scholarship accounts established by generous donors to help basic degree students meet the costs of their theological education. When allocating funds, the Basic Degree Financial Assistance Committee considers three things: demonstrated financial need, commitment to theological education and academic progress. The Committee, in awarding need-based funding, also takes into consideration other academic awards (scholarships and prizes). The award amount ranges from $500-$4500.

To ensure that students requiring Basic Degree Financial Assistance are realistic about the costs of theological education, they are required to complete and submit a detailed, confidential application form in September or January.

Payment of all financial awards (Basic Degree financial assistance, scholarships and prizes) is made in November or March.

Summer Study

Where summer study is optional, no bursary funding should be provided. Students should be encouraged to work in the summer as work is part of the students’ educational experience and is important when the students look for permanent employment after graduation.
 

Funding for Conjoint Graduate Students

One-Time-Only Emergency Grant

One-time-only financial support may be available from Emmanuel College in the winter term for students who have encountered an unexpected financial shortfall. This financial support is not intended to be a source of continued funding.

 

 

Grants and Awards

In-course scholarships and prizes are awarded in May on the basis of general proficiency or standing in a specific course or subject. Visit the Award Explorer for more details.

The Entering Theological Education Grant is available to new domestic students, who are admitted to an Emmanuel College conjoint basic degree program (MDiv, MPS, MSMus or MTS) and registered full-time during the academic year. The grant is applicable for the first 12 months within initial registration. 

The John W. Billes Grant provides 100% tuition support to all full-time domestic students registered in the Master of Divinity (MDiv) program and who are in The United Church of Canada Candidacy Pathway. The grant period limit is up to the first 3 years of study.

The International Music Scholar Award provides 100% tuition support for up to two years to an outstanding international student studying full-time in the Master of Sacred Music degree program.

The PhD Excellence Award is for an incoming, outstanding PhD student in Theological Studies. The recipient will receive full tuition plus an annual stipend of up to $25,000, renewable for four years. This award is not awarded annually.

 

External Awards

MDiv Students in the UCC Candidacy Pathway

The Anniversary Bursary Fund

The Anniversary Bursary Fund at Eglinton St. George’s United Church in Toronto awards bursaries to candidates for ministry in The United Church of Canada who are registered in a campus-based ordination programme of a United Church Theological School. Individual awards of $1,000 or more are granted after careful consideration by the Anniversary Bursary Committee. The decision is based upon the financial needs of the candidates, their academic achievement and their statement of faith.

Deadline for submission each year is normally October 15.

Application Forms may be obtained from the ESG office: info@esgunited.org
Subject line should state Bursary Application.


The Woodwark Student Bursary

The Woodwark Student Bursary Fund was established in 1976 by the Reverend Ken Woodwark and his wife Ida in memory of their parents George and Emma Woodwark and George and Katie McDowell. Reverend Woodwarkwas a Minister at Woodroffe United Church in Ottawa.

MDiv Unitarian Students 

Canadian Unitarian Council Theological Education Funds


MDiv and MSMus Students

Grand Chapter Order of the Eastern Star, Ontario: Canada Eastern Star Training Awards for Religious Leadership (ESTARL)

The Grand Chapter offers bursaries for students who will be or are enrolled in an accredited college or university for training in ordained ministry or church music, and who have financial need. Please contact your nearest ESTARL chapter for more information and application.

Interested applicants should contact a member of a local Chapter of the Order of the Eastern Star or contact the secretary of the ESTARL Committee—Rosemarie Delahey—at cleoromeo.estarl@gmail.com for an application form. Completed applications must therefore be submitted to a local OES Chapter for approval prior to June 1.

The background, eligibility criteria and contact information for these awards can be found on the OES web site at easternstar.on.ca

Grand Chapter Order of the Eastern Star, Ontario: Canada Eastern Star Training Awards for Religious Leadership (ESTARL)

 

MDiv or PhD Student

United Church of Canada Students

United Church Foundation

Willowdale Emmanuel Scholarship

Terms: Awarded once a year to a domestic or international doctoral or MDiv student at Emmanuel College who speaks Korean (or has a Korean background).
To apply: Please email Willowdale Emmanuel United Church (attn: Lina Posa).

 

MPS Students

The 釋悟德 Shi Wu De Community Care Bursaries 

The Buddhist Education Foundation of Canada is offering a number of bursaries of $500 per course to registered students of Emmanuel College of the University of Toronto taking one or more Buddhism courses that are listed in both the Master of Pastoral Studies Program (Buddhism stream) and the Buddhist Mindfulness and Mental Health Diploma Program.

釋悟德 The Shi Wu De Community Care Bursaries


Conjoint Graduate Students

Ontario Graduate Scholarships (OGS)

The Ontario Graduate Scholarship is a provincial program designed to encourage excellence in graduate studies at the master’s and doctoral levels. An OGS is awarded to a student for one academic year of two or three consecutive terms. The Province of Ontario contributes two-thirds of this amount and the student’s College provides one-third. Scholarship and supplemental funding already earmarked for Emmanuel students who receive Ontario Graduate Scholarships will be deemed to provide the required match. Visit the TST Scholarships and Bursaries website for details.
 

Social Sciences and Humanities Research Council of Canada (SSHRC) Fellowships

All advanced degree students are eligible to apply for SSHRC Fellowships. The Fellowship Guide for applicants and web-based application forms are available at the TST Scholarships and Bursaries website.


Conjoint Basic and Graduate Degree Students

Ontario Student Assistance Program (OSAP)

The federal and provincial governments provide financial support to qualified students who are Canadian citizens or permanent residents of Ontario. The amount of the loan depends on calculated financial need.

Ontario Student Assistance Program (OSAP)

OSAP Calculator

Forum for Theological Exploration

The Forum for Theological Exploration (FTE) is a leadership incubator that inspires young people to make a difference in the world through Christian communities. FTE offers diverse young adults, students and partner organizations financial support and opportunities to develop leadership in the face of complex shifts in the church, economy and theological education.

Forum for Theological Exploration


Toronto School of Theology

A listing of internal and external scholarships and bursaries for basic and graduate degree students.

Toronto School of Theology


University of Toronto Student Union

UTSU Financial Assistance